Setup example · Guided tours & walks
Booking software for guided tours & walks
Make your guided walk directly bookable: set the start time, meeting point and group size. Customers can add companions when your single-booking option allows additional people.
Explore the setupYour offer in the calendar
Walk with a fixed start time, meeting point and fifteen places.
More ways to use this setup
City walks & ghost tours
Create scheduled sessions for themed walks. State language, duration, meeting point and route requirements before booking.
Food & wine walks
Describe guided walks and included tastings specifically. Transport and travel services are outside this setup example.
Brewery & factory tours
A tour can be booked with a fixed start time and capacity. The organizer remains responsible for safety instructions and site access arrangements.
01 / What your offer needs
What your offer needs
Make the meeting point easy to find
Guests need a fixed start time and a meeting point they can easily find.
Count companions correctly
A booking with a companion must occupy the correct number of participant places.
Explain what is included
Duration, language, route and included services should be clear before purchase.
02 / Setup example
How your offer could be structured
A practical starting point for your own setup. Names, times, capacities and conditions are example values.
Old-town walk
- Date / period
- Saturdays 11 am–12:30 pm
- Capacity / allowance
- 15 person places
- Booking option
- Single booking allowing additional people
- Access
- Open access
- Setup note
- State the town-hall meeting point. Each added person occupies one place.
Evening storytelling walk
- Date / period
- Separate Friday 7–8:30 pm
- Capacity / allowance
- 15 person places
- Booking option
- Separate single booking allowing additional people
- Access
- Open access
- Setup note
- Clearly describe start time, route and finish. One booking does not make the session privately exclusive.
03 / Explore the setup
Four steps to your setup
Set up the provider and context
Describe the tour, language, route and meeting point.
Create suitable booking options
Create single-booking options and allow additional people.
Create courses and sessions
Schedule both walks with fifteen person places each and assign their options.
Check the booking path
Check a prepared booking for the booker and one companion: two participants occupy two places.
How to configure the example
Single-booking option allowing additional people.
04 / The participant experience
The participant experience
Choose the walk and companion
The customer selects a walk and adds one companion.
Check participants and places
They check two participants, two required places and the displayed cost.
Receive booking documents
After successful payment and confirmed booking, they receive booking documents for the actual participants.
The booking path in a few steps
Add companion → check two required places → prepared ticket overview.
- Add companion
- check two required places
- prepared ticket overview
Variations and important distinctions
One theme, several offered times
Offer the same walk at several start times you set yourself. Each session has its own capacity; customers choose a specific start.
Explain themed walks separately
For a ghost tour, food walk or factory tour, describe duration, language and included services separately. Dedicated booking options keep different offers clear.
Questions about this example
Can a customer book for two people?
Yes, if the single-booking option allows additional people and enough places remain. The customer and companion each occupy one place.
Does this reserve a private tour?
No. The booking occupies participant places in an offered session. It does not automatically reserve the entire tour exclusively.
Does courseplanner organize travel or weather changes?
This example organizes place bookings. Travel, transport, weather decisions and travel services are not managed automatically.