Setup example · Personal training
Booking software for personal training
Offer training at the times you choose. An individual session has one place, a small group several. Separate options make it clear what clients book and where their subscription applies.
Explore the setupYour offer in the calendar
Calendar with pre-scheduled 1:1 sessions and groups of four.
More ways to use this setup
Independent personal trainers
Offer specific individual sessions with a clear duration and meeting point. Plan your availability yourself before making sessions bookable.
Small-group training
A group of four creates a distinct offer for shared training goals. A subscription visit limit and individual course capacity control different things.
01 / What your offer needs
What your offer needs
Offer specific individual times
A bookable individual session should admit exactly one person and fit your own planned training schedule.
Set appropriate subscription limits
Four monthly visits in the group subscription clarify its scope without reserving places in advance.
Assign options clearly
Clients should see which option applies to individual training and which to small groups.
02 / Setup example
How your offer could be structured
A practical starting point for your own setup. Names, times, capacities and conditions are example values.
Personal training 1:1
- Date / period
- Tuesdays 5–6 pm, scheduled in advance
- Capacity / allowance
- 1 place
- Booking option
- Paid single booking
- Access
- Open access
- Setup note
- Assign the option only to the offered individual sessions.
Small-group training
- Date / period
- Mondays and Thursdays 6–7 pm
- Capacity / allowance
- 4 places
- Booking option
- Monthly subscription with up to 4 visits per month
- Access
- Open access
- Setup note
- Assign the subscription explicitly to the small group. Four visits do not create a permanent reserved place.
03 / Explore the setup
Four steps to your setup
Set up the provider and context
State the training location and preparation instructions.
Create suitable booking options
Create a single booking for 1:1 and a four-visits-per-month subscription for the small group.
Create courses and sessions
Schedule individual sessions with one place and groups with four; assign options explicitly.
Check the booking path
Use example data to check that the group subscription is not valid for 1:1 and each visit requires a booking.
How to configure the example
Subscription with four monthly visits and explicit assignment to the small group.
04 / The participant experience
The participant experience
Choose a small-group session
The client selects an available small-group session.
Use an existing subscription
They use their existing subscription assigned to that course, provided sufficient allowance remains.
See booking and allowance
The confirmed booking occupies one place and uses one visit; the remaining allowance remains visible.
The booking path in a few steps
Choose group session → use existing subscription → show booking and remaining allowance.
- Choose group session
- use existing subscription
- show booking and remaining allowance
Variations and important distinctions
Pre-scheduled individual sessions
One-to-one sessions are course dates you create in advance with one place. You set the time and instructor; available trainer, teacher or room times are not calculated automatically.
Book each session deliberately
Each recurring session is booked separately. A subscription or punch card is valid only for assigned courses and does not replace a place booking. This setup does not sell the entire teaching series as a package.
Questions about this example
Is the subscription also valid for individual training?
Not in this example. It is assigned exclusively to small-group courses. The 1:1 sessions have their own single-booking option.
Does the subscription reserve four fixed sessions?
Each recurring session is booked separately. A subscription or punch card is valid only for assigned courses and does not replace a place booking. This setup does not sell the entire teaching series as a package.
Is there automatic trainer scheduling?
One-to-one sessions are course dates you create in advance with one place. You set the time and instructor; available trainer, teacher or room times are not calculated automatically.